By sector Corporate offices

Your people at their desks by eight, every working day.

An office transport contract is judged on one number: how often everybody is inside the building before the day starts. Everything else — the vehicles, the routes, the invoice format — exists to protect that number. This page sets out how we build it, what it costs, and how it compares with the alternatives you are probably weighing it against.

Request a proposal Compare the options

One fixed monthly figure
Replacement in 45 minutes
Trip log with every invoice

This sector at a glance

Shape: One morning run in, one evening run out, six days
Routes: Built from where your staff live, not from a map
Vehicles: 4 to 49 seats, dedicated to your contract
From: SAR 7,500 per vehicle per month, all-inclusive
Cover: A city reserve, 45-minute replacement target
Term: Monthly, quarterly or annual, reviewed each quarter

Send your headcount, start time and the districts people live in — a costed proposal comes back within one working day.

Request a proposal

The shape of an office contract

Two runs, and two moments that matter.

Office transport is not a complicated product. It is two journeys a day, done the same way every day, with two narrow windows where being ten minutes out is visible to everyone in the building.

06:15 First pickups in the districts
The route starts where your staff actually live, at boarding points we surveyed rather than addresses copied off a form. Nobody is collected from a street a vehicle of that size cannot enter.
07:40 At the door, before start time
Twenty minutes of margin, deliberately. A route that targets 07:59 is a route that fails twice a month, and the person who notices is your office manager rather than us.
The number the contract is judged on
16:30 The evening run leaves
On the minute, from an agreed point, with the same driver. Waiting fifteen minutes for two people is unfair to the other twenty-eight, so the departure time is fixed and everyone knows it.
Fixed departure, published
18:00 Late stays and the exception run
Month-end, an audit week, a deadline. A later run can be standing arrangement or called on the day, quoted at the contract rate rather than an opportunistic one.

Who these contracts are actually for

Staff who do not drive are the core of almost every office contract we run — people without a licence or a car, employees on packages that do not include one, and teams a company would simply rather not have arriving by three different means at three different times. The commercial case is usually punctuality; the reason it gets approved is usually that it removes a daily problem from somebody's desk.

The four ways companies solve this

Honestly compared, including the ones that are not us.

You are almost certainly weighing a contract against an allowance, a claims policy or buying your own vehicles. Each of those genuinely works in some situations, so here they are side by side — including where we are the wrong answer.

A transport allowance

Pay people, let them arrange it

Cost: Fixed per head and easy to budget, but it rises with every hire and never comes down.
Admin: Almost none. It is a payroll line and nobody manages it.
When it fails: It does not fail, exactly — people simply arrive when they arrive.
Who carries it: The employee, entirely, including the bad mornings.

Genuinely the right answer for a handful of staff scattered across a city.

Taxi and app claims

Reimburse rides on expenses

Cost: Unpredictable by design. Surge pricing lands hardest exactly at your start and finish times.
Admin: Heavy and permanent — receipts, claims, approvals, the monthly argument about one of them.
When it fails: No car accepts the ride, and a meeting starts without the person who was chairing it.
Who carries it: Nobody, visibly. There is no record of who drove your people.

Fine as an exception. Expensive and unmanageable as a policy.

Run your own fleet

Buy vehicles, employ drivers

Cost: Capital, depreciation, insurance, maintenance, fuel, and drivers' salaries, visas and accommodation.
Admin: You are now running a small transport company alongside your actual business.
When it fails: You either bought a spare vehicle or you did not, and you find out on the morning.
Who carries it: You — permits, inspections, driver welfare and every incident.

Sensible at real scale, on a fixed campus, with someone whose job it is.

A contract with us

Vehicles, drivers and cover, monthly

Cost: One fixed figure per vehicle per month, agreed for the term. No fuel surcharge, no maintenance line.
Admin: One invoice, one coordinator, a trip log you can reconcile line by line.
When it fails: A replacement inside 45 minutes, and the run you lost is not invoiced.
Who carries it: Us — permits, insurance, maintenance, driver welfare and cover.

The answer above roughly a dozen people who need to arrive together.

Where the line actually falls

Below about eight people spread across a city, an allowance is usually cheaper than we are and far less trouble. Somewhere around twelve travelling to the same building at the same time, a contracted vehicle wins on cost and wins decisively on punctuality. If your numbers put you on the wrong side of that line, we will run it both ways and tell you so — we would rather be useful now and right for you in two years.

What your headcount needs

Find your band, read across.

Indicative figures for a morning and an evening run, six days a week, within one city — inclusive of the driver, fuel, tolls, maintenance and insurance. Your proposal is costed against your real routes, but this is the shape of it.

Up to 12people

Vehicles
1 × Toyota Hiace
From, per month
SAR 7,500
Roughly per head
SAR 625 – 750
Note
The commonest starting contract. One district, one loop.
13 to 30people

Vehicles
1 × Toyota Coaster
From, per month
SAR 12,000
Roughly per head
SAR 400 – 460
Note
Where the cost per head drops sharply. Two or three districts on one loop.
31 to 90people

Vehicles
2–3 Coasters, or a 49-seat coach plus a Hiace
From, per month
SAR 24,000
Roughly per head
SAR 350 – 400
Note
Routes split by district rather than by department. Staggered arrival if your car park demands it.
90 and abovepeople

Vehicles
Mixed fleet, several routes, dedicated standby
From, per month
Costed per route
Roughly per head
From about SAR 300
Note
At this size a spare vehicle on your contract usually pays for itself in one avoided morning.

Executive duty — a sedan or a Yukon on a named director — is priced separately, from SAR 4,500 and SAR 7,500 a month respectively. The full vehicle table is on Monthly Staff Duty, and what runs these contracts is on the fleet page.

Before anyone signs anything

Exactly who is responsible for what.

Most disappointment in outsourced transport comes from an assumption nobody wrote down. This is the split we work to, and it goes into the contract in these words.

Responsibility split on an office contract
Item	Your side	Ours
Route design	Give us home districts and the start time	Survey, build and optimise the routes
Boarding points	Tell us if one does not suit your staff	Check access and confirm each one in writing
Vehicles, fuel and maintenance	—	Entirely ours, inside the monthly figure
Drivers: salary, visa, accommodation	—	Entirely ours, and never your liability
Permits, inspections and insurance	—	TGA permits and full passenger cover, evidenced on request
Headcount changes	Tell us as they happen	Re-cut the routes at the quarterly review, or sooner if it matters
Attendance and no-shows	Your supervisor's call to make	Logged daily and reported with the invoice
Punctuality	Review it, challenge it	Measured on every run and sent monthly
Ramadan and Eid hours	Send us the revised working hours	Re-plan the runs at no change to the monthly price
A vehicle off the road	Nothing	Replacement inside 45 minutes; that run is not invoiced
Escalation	One named contact on your side	One named coordinator, reachable at any hour

Two lines there deserve emphasis. Driver employment is entirely ours — salaries, visas, accommodation and the obligations that come with them never touch your payroll or your liability. And a missed run is not invoiced, applied automatically rather than after you notice. Full detail is on Standby & Replacement Cover.

Inside the monthly figure

Nothing on this list is an extra.

A transport contract is easy to win cheaply and hard to run well, and the gap between the two is usually filled with things quoted as extras when they happen. Everything below is inside the number you agree, which is why our first figure is rarely the lowest one on your desk and almost always the one that holds for the term.

A route survey before day one
We drive the routes before we quote them, at the hour they will actually run. A plan built from a map at midday is how contracts arrive twenty minutes late in week one and stay there.
Punctuality measured, not claimed
Every run timed, every month reported alongside the invoice. You should be able to challenge us with our own figures rather than with a complaint from the third floor.
The same driver on the same route
Named, and not rotated for our convenience. After a fortnight he knows who is usually late, which gate is quicker on a Sunday and who is away this week — none of which any system replaces.
Compliance you can hand to an auditor
TGA permits for the carriage we are doing, current inspections, full passenger cover and driver records — produced on request rather than promised. Corporate clients get asked for this, so we keep it ready.
Quarterly route review
Headcount moves, people relocate, a department shifts floor. Every quarter we re-cut the routes against where your staff now live, at no change to the monthly price unless the vehicle count changes.
One invoice, with the working shown
Issued in the first week of the following month with a trip log that reconciles line by line, your cost centre carried through, and credits for any missed run already applied.

Corporate transport questions

Asked in every first meeting.

And a few that only come up in the second one, once finance has seen the number.

What does corporate staff transport cost per employee?

Between roughly SAR 300 and SAR 750 per person per month, depending entirely on how many of you there are. Twelve people in one Hiace works out around SAR 625 each; thirty in a Coaster is closer to SAR 400; above ninety it falls towards SAR 300. The vehicle costs the same whoever is in it, so cost per head is really a headcount question.

Is a contract cheaper than paying a transport allowance?

Not always, and we will say so. Below about eight people spread across a city, an allowance usually wins on both cost and simplicity. Around twelve people travelling to the same building at the same hour, a contracted vehicle wins on cost and wins decisively on punctuality. Send us what your allowance costs today and we will run both sets of numbers.

How are the routes decided?

From where your staff actually live. You send the districts and rough numbers, we build loops that fit the vehicle and the traffic at that hour, drive them before quoting, and confirm each boarding point in writing before day one.

What happens when our headcount changes?

Tell us and we absorb it. Routes are re-cut at the quarterly review, or sooner if someone has moved across the city, at no change to the monthly price unless the number of vehicles has to change.

What if a vehicle breaks down on a Sunday morning?

A replacement is on its way inside 45 minutes from the city reserve, you get a call from us within ten minutes with an honest time, and the run you lost is not invoiced. The credit appears automatically rather than after anyone complains.

Do you handle Ramadan and Eid hours?

Yes, and it is inside the price. Send us the revised working hours and the runs are re-planned around them. Timings are agreed ahead of the month rather than improvised in its first week, and there is no seasonal surcharge.

Can you cover late stays and overtime?

Yes, either as a standing later run or called on the day. Both are quoted at the contract rate rather than an opportunistic one. Month-ends, audit weeks and deadline days are exactly when a transport arrangement gets judged, so we would rather plan for them.

Are the drivers your employees?

Entirely. Salaries, visas, accommodation and every obligation that comes with employing them are ours, and never touch your payroll or your liability. Drivers are named to routes rather than rotated, so after a fortnight yours knows the run better than any schedule could describe it.

What compliance documents can you provide?

Transport General Authority permits for the carriage we are doing, current vehicle inspections, full passenger insurance and driver records — produced on request rather than promised. Corporate and government clients get asked for these during audits, so we keep them ready rather than assembling them under pressure.

What is the minimum contract?

One vehicle for one month. Most clients start with a three-month trial on a single route and extend once they have seen a full month of punctuality reporting, which is the right way round.